Corporate Approval Records Checklist

A corporate action should be traceable from proposal to approval and implementation.

Core record set

• Background memorandum and supporting documents
• Meeting notice, agenda and proof of delivery
• Attendance, quorum and conflict disclosures
• Minutes recording deliberation and vote
• Board or shareholder resolution
• Secretary’s certificate when required for a third party
• Signed agreement, filing receipt or evidence of implementation

Use the Corporate Governance hub to determine who must approve and what voting threshold applies.